EDI Connection to Kaufland in hours, not months
Start sending orders, ASNs, and invoices seamlessly with Kaufland’s EDI—without complex IT projects or long vendor queues. Join hundreds of suppliers across Germany and Central Europe already connected to Kaufland via Procuros.
Seamlessly automate purchase orders, shipping notices, invoices, and other documents with retailer-ready EDI connectivity—without the usual delays or manual work. Trusted by suppliers scaling across Europe’s largest retail networks.
Kaufland Supported Documents:
You Send:
- Dispatch Advice (DESADV)
- Invoice (INVOIC)
- Order Response (ORDRSP)
- Dispatch Advice (DESADV)
- Invoice (INVOIC)
You receive:
- Purchase Order (ORDERS)
- Remittance Advice (REMADV)
- Purchase Order (ORDERS)
- Remittance Advice (REMADV)
- Receipt Advice (RECADV)
Unique Document Requirements:
- Mandates compliance with EDIFACT standard retailer-specific segment and qualifier usage
- Requires GS1-compliant identifiers: GTIN, GLN, SSCC
- Based on UN/EDIFACT (EANCOM) with retailer-specific segment and qualifier usage
- Requires GS1-compliant identifiers: GTIN, GLN, SSCC
- Document mappings may vary across regions, subsidiaries, or fulfillment models (e.g., warehouse vs direct-to-store)
Integration Challenges
Markant as clearinghouse: All EDI documents for Kaufland must either go through Markant or Schwarz IT. GS1 compliance: GLN, GTIN and SSCC accuracy is critical—incorrect values lead to rejections or blocked transactions. Discount structures, deposit fees, or item-level details (e.g., consumer units) must follow strict rules. Requires manual testing with the Markant or Schwarz IT supplier portal. Requires custom EDIFACT mapping specific to Markant and Kaufland requirements.
Retailers often require custom EDIFACT mappings that include non-standard use of segments, making integration more complex. Accuracy in GLN and GTIN values is critical—any mistakes can lead to document rejections or even blocked goods. Additionally, elements like discount structures, deposit fees (Pfand), and unit-level details such as consumer units must follow strict formatting and logic rules. Depending on the sales channel or fulfillment center, you may also encounter multiple regional formats or different clearinghouses. Without automation or expert guidance, long test cycles and manual validations can significantly delay your go-live timeline.
Technical Complexity
Integrating with Kaufland involves a demanding setup with strict format and data validation requirements:
AS2 Protocol Mandate
Mandates a direct technical connection using AS2 protocol
EDIFACT Compliance
Requires EDIFACT standard with multiple mandatory segments and cross-references
Regional System Split
Different (test) systems for orders, shipping notices, and invoices by region
Complex Mapping Logic
Mandatory qualifiers and cross-document references must be applied correctly.
Protocol Configuration
AS2, SFTP, or VAN setup often involves certificates and troubleshooting connectivity.
Strict GS1 Validation
All identifiers—items, parties, and logistics—must pass checksum enforcement.
Common Onboarding Failures
A number of common issues can lead to invoice rejections or processing delays when working with Kaufland:
- Missing or incorrect mandatory information (e.g., address info, VAT information, order numbers) leading to rejections and delays
- Missing or incorrect SSCC label on shipping notices
- Incorrect labelling of item numbering
- Mismatch between ordered and shipped SKU quantity and unit of measure
- Incorrect invoice matching logic (e.g., mismatch with order or shipping advice)
- Incorrect invoice value resolution of gross, net, tax or due amounts.
- Missing payment terms or mandated discounts (e.g., Skonto)
- Missing mandatory fields (e.g., address info, order numbers) leading to auto-rejection
- Incorrect invoice matching logic (e.g., mismatch with order or shipping advice)
- Security certificate mismatches or expired AS2 credentials
- Mixed product batches or missing SSCCs in dispatch advices
- Inconsistent barcode labeling or non-conforming formats in product catalog data
Industry Timeline & Failure Rates
EDI integrations typically require months; Kaufland specific requirements drive higher error rates without expert integration tools and knowledge. Manual document review during onboarding requires buffer time for feedback cycles.
The Procuros Way
Procuros simplifies the way you connect with Kaufland compared to traditional EDI solutions:
How to connect with Kaufland in 3 simple steps
Get started with Kaufland integration in just a few days
1. Connect to Procuros
Connect your system to Procuros using native connectors. Configure the data exchange (JSON, XML, CSV), request Kaufland as a trade partner, and ensure all Kaufland-specific fields are mapped correctly from your ERP.
2. Test your connection
Start exchanging test documents. Receive orders from Kaufland, send back invoices and shipping notices via Procuros. All messages go through automated compliance checks based on GS1 and Kaufland validation rules.
3. Go live
You’re ready to go live. After Kaufland’s confirmation, you start trading in production. Procuros ensures continuous monitoring and troubleshooting, so everything runs smoothly.
Quantified Benefits for Kaufland Suppliers:
Reduce Integration Costs by 85%
Traditional EDI requires custom projects and unpredictable costs. Procuros enables integration with minimal setup and transparent pricing.
Access All Regional Markets
Connect to all Kaufland companies simultaneously instead of managing separate implementations.
Guarantee Continuous Compliance
Automatic updates handle Kaufland's continuous optimization requirements without additional costs or downtime.
Minimize Rejections
Procuros catches errors before your message is sent to Kaufland. This allows you to immediately fix any errors and avoid rejections, penalties and delays.
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Frequently Asked Questions
What’s the Kaufland EDI go-live timeframe?
Traditional timeline: > 3 months. With Procuros: go-live in as little as 48 hours, including regional variation testing.
Which formats are mandatory?
Only EDIFACT, specifically formats ORDERS, DESADV, INVOIC, REMADV.
How do you handle GS1 requirements?
Procuros automatically validates SSCC, GTIN, and GLN alignment before sending.
What if Kaufland updates the EDIFACT standard?
We adapt the configuration immediately and re-certify without any effort required on your side.
Who supports troubleshooting?
You get a dedicated EDI specialist with hands-on assistance and next-day issue resolution.
Are there hidden fees?
No—Procuros charges a flat monthly rate with unlimited messages and support.
Can I monitor message status?
Yes—Procuros offers a real-time dashboard with delivery logs and message analytics.
How long does certification with Kaufland take?
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Which formats does Kaufland support?
Most retailers require UN/EDIFACT (EANCOM). XML or WebEDI may be used in low-volume cases or through middleware.
What GS1 identifiers are required?
GLN (business locations), GTIN (products), and SSCC (logistics units)—all must pass checksum validation.
Which protocols are used?
Common options include AS2, SFTP, or legacy X.400 via VANs. Procuros configures all channels.
How complex is regional dispatch advice?
Procuros maps all formats upfront—suppliers avoid manual adaptation.
What happens if Kaufland updates their requirements?
Procuros auto-updates mapping logic and segment rules to avoid disruptions.
How are document or delivery errors handled?
Our team monitors message flow, flags issues (e.g., GLN mismatch or missing qualifiers), and resolves them in hours—not days.
Can small or seasonal suppliers use this?
Yes. Whether you’re sending 5 or 5,000 documents, Procuros adapts to your volume and ERP capabilities.
What do I need to get started?
Submit your GLN and ERP interface details—our team guides you through every step to go live quickly and painlessly.